The Benefits of using Virtual Notarization Facilitation for your Nationwide Notary Needs.
The Evolution of Notarization
Did you know that the history of notarization dates back over 2,000 years to ancient Rome? And here I thought I was an ‘experienced’ notary with just over two decades of service! Notaries back then were known as scribae, who served as public officials documenting legal agreements and contracts. Notaries played a crucial role in notarizing documents for the church, monarchy, and merchants. They became an integral part of legal systems worldwide by the 19th century, ensuring the authenticity of signatures and preventing fraud in important transactions.
Today, not only have we’ve made technological advances in journaling with an electronic journal with Jurat, Inc. versus the traditional paper journal, but notarization has evolved with Remote Online Notarization (RON), bringing this centuries-old practice into the digital age, allowing documents to be authenticated securely and efficiently from anywhere as long as the commissioned notary is acting in their approved state. Virtual online notarization has revolutionized the traditional notarization process by allowing documents to be notarized electronically via secure audio-visual technology, eliminating the need for signers and notaries to be physically present in the same location. This advancement has significantly streamlined various legal and financial transactions, offering enhanced convenience and efficiency. On the other hand, in my opinion, in-person notarization will always be essential for the older generation who may not be as comfortable with technology, as well as those who simply prefer the traditional method of notarization.
The RON Movement
The virtual notarization journey began in 2011 when Virginia became the first state to enact legislation authorizing notaries to perform online notarizations remotely using audio-visual communication tools. This pioneering move set the stage for other states to explore and adopt similar measures. Over time, other states followed suit such as Montana, Nevada and Texas. Then, the pandemic in 2020, acted as a catalyst accelerating the rise for RON across the United States. However, in California and other states where RON was not yet implemented, notaries during that time continued to follow in-person notarization guidelines, including conducting signings outdoors, maintaining a minimum six-foot distance, wearing N95 masks adhering to all necessary safety precautions. Remote online notarization became a solution in many business sectors, including real estate, legal, and financial services. As a result, many states expedited the enactment of RON legislation to facilitate notary needs during the pandemic.
RON Legislation Status
As of January 1, 2024, nearly 47 states have enacted some form of RON legislation reflecting a significant shift towards embracing digital solutions in notarization practices. Each state has established its own set of regulations and standards governing the practice of remote online notarization, ensuring that the integrity and security of the notarization process are maintained in the digital realm. Some states such as California are still in development to approve online notarization and currently, have enacted Senate Bill 696 (SB 696) in hopes to approve remote online notarization by 2030. In the meantime, anyone can either access a remote online notary through an approved state or work with San Diego Notary Signing Agent to facilitate their virtual online notarization needs through vetted RON approved notary partners across the country. It’s important to note that even though a remote online notarization can be done in an approved state, the client should always check if it will be accepted from the receiving agency.
Benefits of Remote Online Notarization
The uptick of RON brings a ton of benefits for individuals, businesses, and notaries alike:
Convenience and Accessibility: Allowing signers to have documents notarized from anywhere with internet access eliminating geographic barriers.
Time Efficiency: RON can streamline the process, enabling real-time notarizations that fit seamlessly into busy schedules without the travel.
Security & Fraud Prevention: RON platforms employ advanced technologies such as multi-factor authentication, digital signatures, and secure audio-visual recordings, providing a higher level of security compared to traditional methods.
Cost Savings: Eliminates the need for physical travel and paper-based processes.
Environmental Impact: Reduction of paper usage (this makes me SO HAPPY!) and elimination of travel contributes to a lower environmental footprint.
Faster Document Processing – Ideal for time-sensitive transactions like real estate closings and legal contracts.
Legally Recognized & Compliant – Approved in numerous states with strict compliance to state and federal laws.
Increased Availability – No more business-hour restrictions; notaries can operate beyond traditional working hours.
Improved Record-Keeping – Digital records ensure easy retrieval, tracking, and verification of notarized documents.
Enhanced Accessibility for Disabled & Remote Individuals – Ideal for people with mobility challenges or those in rural areas.
This alternate method of virtual online notarization is transforming notarization by making it more efficient, secure, and accessible for all whether you are within the United States or anywhere in the world.
How I Offer Remote Online Notarization Facilitation Services
As a mobile notary and apostille agent, I understand the growing demand for remote online notarization (RON) and the need for seamless, secure, and legally recognized digital notarizations. While California has not yet fully implemented RON for its commissioned notaries, I offer virtual remote online notarization facilitation through my approved RON partners in states where it is legally authorized.
Through my network of vetted and state-approved remote online notaries, I can facilitate notarizations for clients nationwide, ensuring compliance with all legal requirements. Whether you need a document notarized for real estate transactions, legal matters, financial agreements, or international apostille purposes, I provide a streamlined process to connect you with trusted and authorized notaries who can complete your notarization online with the capability to do knowledge based authentication (KBA) and/or credential analysis. My approach ensures that clients receive the same level of professionalism and security as they would in an in-person notarization, with the added convenience of completing the process from their home or office. By leveraging secure RON platforms that comply with state laws and my network of approved RON notaries, I help individuals and businesses navigate the complexities of online notarization with confidence.
Remote online notarization is transforming the way we handle legal documents, offering unparalleled convenience, security, and efficiency. With 47 states now allowing RON and California making progress toward its own rollout, the future of notarization with San Diego Notary Signing Agent will offer a mix of in-person and virtual online services! Whether you’re an individual needing a one-time notarization, a real estate closing or a business requiring ongoing remote notary services, San Diego Notary Signing Agent can facilitate the process through my trusted RON partners with the ease of online booking.
If you’re interested in learning more about how remote notarization facilitation can benefit you or need assistance with an online notarization, feel free to reach out. Let’s embrace the future of notarial services together and streamline the process for you.
Kristen Weiss
Notary Since 2002
NNA Ambassador®
🌐 Just Google “San Diego Notary Signing Agent”
📱 Call us: (619) 663-6360
Comments